The tender closes Friday. The pack still needs nine signatures.
A tender pack is signature-heavy by design — declarations, resolutions, agreements, schedules, an affidavit — and every signatory is a director, partner or consortium member with somewhere else to be. KuduDoc gets each exhibit signed in time, then seals it so what you submitted stays provable.
No credit card to start — Personal plan included.
A pack full of signatures
Declarations, authority resolutions, consortium agreements, pricing schedules — each one needs the right person's signature before closing. Send them all at once and watch each come back.
Provable after submission
Every signed exhibit is sealed and fingerprinted the moment it completes. An evaluator — or a court, years later — can verify that nothing in it changed after it was signed.
What KuduDoc doesn't do
KuduDoc doesn't submit your tender and doesn't guarantee compliance with any bid specification. It makes your signed pack provable — the bid itself is still yours to get right.
The signature-hungry parts of a tender pack
-
Declarations of interestThe bidder's declaration forms, signed by the authorised signatory — not initialled in a hurry at the last minute.
-
Certificates of independent bid determinationSigned and dated, with a timestamp that doesn't depend on anyone's memory.
-
Directors' resolutions authorising the signatoryThe board resolution proving the person who signed the bid was allowed to.
-
Joint-venture & consortium agreementsMultiple companies, multiple signatories, one enforced signing order — done before the deadline, not at it.
-
Signed pricing schedulesThe numbers you'll be held to, sealed exactly as offered.
-
Subcontractor agreements & letters of intentCommitments from subcontractors, in writing, before you promise their capacity to an organ of state.
-
B-BBEE sworn affidavitSworn before a Commissioner of Oaths first — then registered on KuduDoc so an evaluator can actually check it. See compliance certificates.
12. Authority to Bid
The Parties record that the Lead Member is authorised to prepare, sign and submit the bid on behalf of the consortium, and that each Party remains bound by the pricing, declarations and undertakings contained in the bid as submitted.
Mid-flow: the lead member has signed; KuduDoc is chasing the consortium partner — with the deadline, that's not a job for polite emails you write yourself.
A pack an evaluator can verify, not just read
Sealed exhibits
Prove that nothing changed after it was signed.
Every signed exhibit gets a tamper-evident certification signature, a SHA-256 fingerprint and an independent timestamp, Bitcoin-anchored within hours. An evaluator, an auditor or a review court can check any exhibit free at /verify, without an account — and any alteration after sealing shows up immediately.
See how verification worksVerification result
B-BBEE sworn affidavit
Sworn before a Commissioner of Oaths — then registered so it can be checked.
KuduDoc doesn't replace the swearing: an EME or QSE affidavit must still be sworn in person, before a Commissioner of Oaths. What KuduDoc adds is everything the paper can't do — the sworn original is fingerprinted and registered, its 12-month expiry is enforced, and a procurement officer gets a free way to confirm the affidavit in front of them is the one that was registered, unchanged since, and still inside its 12 months.
How the affidavit registry worksBBBEE-Sworn-Affidavit.pdf — registry entry
The honest boundary. KuduDoc doesn't submit tenders, doesn't interact with any procurement portal, and doesn't guarantee that your bid complies with any specification — read the bid documents; they rule. And an affidavit is only an affidavit once it's been sworn before a Commissioner of Oaths, in person.
What KuduDoc does is narrower and worth having: every signed exhibit in your pack becomes provable — sealed, fingerprinted, timestamped, and free for anyone to verify.
Before the next submission
No, and no. You still submit through whatever process the bid documents prescribe, and compliance with the specification is entirely between you and those documents. KuduDoc's job is the signatures: getting every exhibit signed by the right people in time, and sealing each one so what you submitted stays provable afterwards.
Electronic signatures are legally recognised in South Africa under the ECT Act — but a bid specification can set its own signature requirements, and some do. Read the bid documents first, and ask the procuring institution if it's unclear. Where electronic signatures are accepted, a sealed KuduDoc exhibit gives the evaluator something a scanned wet signature never can: a free, independent integrity check.
The swearing comes first, and KuduDoc doesn't replace it — the deponent still signs before a Commissioner of Oaths, in person. After that, the sworn original is registered: fingerprinted, its 12-month expiry tracked and enforced, and checkable by any procurement officer through a free verification link. See the compliance certificates page for the full picture.
Three things, on any sealed exhibit: that the certification signature is intact (so nothing was altered after completion), that the SHA-256 fingerprint matches the exact file in front of them, and that the independent timestamp — Bitcoin-anchored within hours of sealing — puts the signature before the closing date. All of it free at /verify, no KuduDoc account required.
5 documents a month are free, forever, no credit card. A serious tender pack usually needs more than that — Personal raises that to 10 a month and costs R79/month including VAT for a household of five — that is the annual rate, and month-to-month costs more. Professional adds team seats and unlimited sends; its seat rate is on the full pricing page. Either way, documents you've already sent are never affected by a plan change.
Submit a pack the evaluator can check.
Personal plan available · South Africa · POPIA-minded
Also see: Compliance certificates · Accountants & tax practitioners · Suretyships