KuduDoc features: the full list, one line each

Everything KuduDoc does

One document.
Everything it runs into.

Every KuduDoc feature on one wall. Each tile opens the page that explains it; the list below says what each one does.

Collections Tags Email-in Request a document Smart rules Fields Signing order Expiry reminders Witness Signer can decline Templates

12 Oak AvenueLease agreementDeposit receiptInspection record

Vault Set up recovery first: if you lose both the Vault passphrase and the recovery key, nobody can recover what is inside.

Ask Answers point to the page they came from. Read it before you rely on an answer.

KuduDoc features, one line each

What does KuduDoc do? It signs, seals, keeps, watches, answers questions about and shares the documents you hold, and lets anyone check a sealed file for free, without an account. Below, every part, grouped by what it does. How KuduDoc works, step by step

Keep

One Library for work and for life.

CollectionsKeep a record with the papers that explain it: the lease beside its deposit receipt.
TagsOne label across records in different collections.
Smart rulesRules that file new records into the right collection.
Email-inForward a document to your own KuduDoc address. New senders wait for your approval.
Request a documentSend someone a request link. Their upload lands in your Library.
Phone uploadPhotograph the pages; they arrive as one PDF.
PacksA checklist of company records, kept together for the next request.

Prepare

Start from a template or a form, not a blank page.

TemplatesSouth African agreements, letters and consent forms, in English or Afrikaans.Professional and Business
FormsOne link: your client answers, uploads the documents you ask for, then signs.Professional and Business
School consent and indemnity formsOne form to the whole class, and a list of who is still outstanding.Business
Official formsSBD forms, B-BBEE affidavits and licence renewal forms, filled from details you enter once.
A will, printed for inkAnswer plain questions, print the will, and sign it in ink with two witnesses present.

Sign

Everyone signs from a link on their own device.

Ordinary electronic signatures and the ECT ActKuduDoc signatures are ordinary electronic signatures, recognised under the ECT Act for ordinary documents.
FieldsSignature, initials, date and text fields, placed where they belong.
Signing orderSigners go in the order you set.Professional and Business
Signing remindersWhoever is still waiting gets a reminder.
WitnessForward to a witness where one is needed.
Signer can declineA signer can decline, and the reason stays on the record.
Your own templatesKeep the fields, roles and order for the next agreement.Family and up
Bulk sendOne template, one signing request per person, from a spreadsheet.Business
Sign a PDF, freeSign a PDF yourself, free on every plan. The PDF stays on your device.
Commissioner of oathsPrint an everyday affidavit, swear it in person before a commissioner, and keep a sealed scan.
Which documents still need ink?KuduDoc checks each document before it is sent and won't send one it recognises as a will, a sale or other alienation of land, a lease of land over 20 years, or a bill of exchange or cheque — sign those in ink; you can still seal the scan.

Seal and check

The finished file gets a point of reference anyone can check.

FingerprintA SHA-256 fingerprint of the exact bytes, taken when the last signature lands.
Certification signatureA certification signature and a certificate page on the finished PDF.
Timestamp anchorThe time of sealing, anchored with OpenTimestamps.
Seal id (kdid)The public seal id, on the certificate page and in the file’s metadata.
QR check linkA QR code on the sealed PDF takes a recipient straight to the checker.
Public checkAnyone can check a sealed file.Free, no account
PDF signature checkerCheck the signatures in any PDF: what changed since each one, the certificate and its issuer.
Timestamp a fileTimestamp any file. Only its fingerprint leaves your device.
Forensic packThe owner can export the audit rows and signer details as a ZIP.
Activity recordSent, opened, signed and sealed, in a hash-chained record.

Watch

The next date stays in sight.

Expiry datesEvery record can carry its dates: renewal, expiry, return by.
Suggested datesKuduDoc reads the dates off the document and suggests them. You confirm.
Expiry reminders90, 60, 30 and 7 days before, by default — or the days you choose — outside your quiet hours.
Lease registerEvery lease with its dates worked out: notice, inspections and the deposit refund.

Ask

Questions answered from your own documents.

Cited answersEach answer shows the page and the passage it came from.Paid plans
Ask a whole collectionAsk one document, a folder or a whole collection.Paid plans
OCRScanned pages become text you can search.Paid plans
TranslateRead a document in another language.

A copy for each recipient; the record stays with you.

View-only or downloadChoose whether a recipient can only view or can also download.
Expiry on sharesGive a share an end date.
Withdraw a shareTake access back whenever you need to.
Recipient copiesPrepare a separate copy for each recipient; your original stays in the Library.
Share a copy of your IDA sealed scan of your certified copy, view-only until a date you choose, with a reminder before it gets too old.

Tools

PDF work, without leaving the record.

RedactionRemoves the text itself, not a black box over it.
Redaction reportShows what was removed and what could not be checked.
Merge / Split / CompressPut pages together, take them apart, make the file smaller.
Fill a PDF formFill in a PDF’s form fields.
SARS PDF openerOpens a SARS PDF stuck on “Please wait…”, drawn on your device.

Protect

For the records that need more than a Library.

VaultA separately encrypted space, unlocked on your device with your own passphrase.
Recovery keyThe key you keep in case you forget the passphrase.
HouseholdUp to five people on one Family plan, each with their own records.Family
Emergency accessTrusted people can ask for your ordinary documents, never the Vault. You can cancel a request, block someone, require several people to ask, and choose the wait.Family
Passkeys & two-factorSign in with a passkey and add a second step.

Team

For a practice or a company.

Team rolesGive each team member the role they need.Professional and Business
Your brandingYour logo on sealed PDFs and emails.Business
Body corporate recordsTrustee resolutions, the minute book and the rules, on an account set up for the scheme.Professional

For the papers life depends on

Start with one important document. Give it a home.

Start free Follow one lease through KuduDoc How KuduDoc works, step by step

Personal is free, with no card and no expiry date.