The lender wants this period’s statements and the registration you already hold.
The finance application
RegistrationKeep on file
Banking proofCheck validity
StatementsLatest period
KuduDoc for business
Company records, ready.
Before the next request.
Business document management for South African companies: keep CIPC registration, tax, B-BBEE and bank records in one Library, watch their expiry dates, and prepare for each lender or tender only what it asks for.
Start a 14-day Business trialNo card needed. Your Business trial starts today; sending and sealing open once we have reviewed your company details.
KuduDoc / Library / Karoo Fresh (Pty) Ltd
CollectionsCompany records6Tenders14Finance11People38Suppliers22Smart collectionsHas an expiry9Shared with others4TeamSeats and roles3Recycle bin
AllSealedHas an expiryShared with othersRequested
NameStateDate on the record
PDF
Expires in 30 daysEnds 27 Oct 2026RequestB-BBEE certificate.pdfIssued 28 Oct 2025
PDF
On fileEnds 28 Feb 2027Tax compliance status PIN.pdfSARS · requested 2 Sep 2026
PDF
On file—CIPC registration certificate.pdfCOR14.3 · Karoo Fresh (Pty) Ltd
PDF
Shared · view onlyIssued 14 Sep 2026ShareBank confirmation letter.pdfRecipient copy for the lender · until 27 Oct
PDF
On file—COIDA letter of good standing.pdfCompensation Fund · received 3 Jun 2026
PDF
SealedRenews 31 Aug 2027Supply agreement — Boland Packaging.pdfSigned by both parties · 12 Aug 2026
Ask these records: when does the supply agreement renew, and on what notice?Ask
Up to 10 seats Unlimited templates 500 AI credits a month
Ready for the next request
The same company records,
asked for again.
Check the B-BBEE certificate date before the closing date.
The tender
B-BBEE certificateCheck validity
Tax compliance status (TCS) PINCheck validity
CSD registration reportLatest period
Company profileFor this request
Share your registration, the agreement and a recipient copy of your banking proof, nothing more.
The new client
RegistrationKeep on file
AgreementFor this request
Banking proofPrepare recipient copy
Share what the request needs.
Keep the rest private.
Keep the source record in your Library. Prepare a recipient copy, review it, then share each document with a selected KuduDoc account holder and its own access end date. Keep each record as long as the law asks: see how long to keep company records.
Source record · stays in your LibraryBank confirmation.pdf
- Account holder
- Karoo Fresh (Pty) Ltd
- Account number
- 4081 226 517
- Account type
- Business cheque
Recipient copy · for the lenderBank confirmation – lender.pdf
- Account holder
- Karoo Fresh (Pty) Ltd
- Account number
- Account type
- Business cheque
View onlyExpires in 30 days
The offer letter.
The employee file.
Start from South African templates for the offer letter and the contract, or your own. Set employer-then-employee signing order, and keep contracts, licences and qualifications in a collection for each person. You can also ask a contract a question and read the clause the answer comes from.
Before the first day, collect the answers and papers with a form: one link for the new person’s details, their documents and the contract to sign.
On Business, bulk send takes your template and a CSV and creates a separate signing request for each person.
Karoo Fresh (Pty) Ltd · Worcester
Offer of employment
- Position
- Warehouse supervisor
- Start date
- 2 March 2026
- Probation
- Three months
1 · EmployerSignature1Date2 · EmployeeSignature2Date
Who signs · one after another
- 1Thabo MokoenaEmployer · Karoo Fresh
- 2Naledi KhumaloEmployee · invited after 1 signs
When both have signedSealed, and filed in Naledi Khumalo’s collection
Send for signing
Renew the certificate.
Request what’s missing.
Record the expiry date on a B-BBEE certificate or a COIDA letter of good standing, and KuduDoc emails you before it arrives: 90, 60, 30 and 7 days before, by default — or the days you choose. See which company certificates expire, and when. Request a missing document with a request link; the upload lands in your Library with the rest.
Expires in 30 days
B-BBEE certificate
Email reminders · default schedule
- 90days
- 60days
- 30days
- 7days
Change the days, or set quiet hours.
Document requested
Supplier record
A request link for the missing document. The upload lands in your Library.
Seats, roles and your brand.
Up to 10 seats, each with a role. Contacts shared across the team. Unlimited templates. Your logo on sealed PDFs and emails.
Company profile · seats
Thabo MokoenaAdmin
Ayesha PatelMember · finance
Pieter van WykMember · operations
Karoo Fresh (Pty) Ltd
Logo on sealed PDFs and emails
SealedCompany details first.
Sending after review.
A person at KuduDoc reviews your company details before your Business account can send or seal under KuduDoc’s name. You can set up your records in the meantime.
- Company detailsProvide your records
- ReviewA person at KuduDoc
- Send & sealOpen after review
Choose the room you need
Professional or Business?
Pay for the seats people occupy, starting at one.
| Plan | Professional | Business |
|---|---|---|
| Monthly / occupied seat | R199 | R299 |
| Annual / occupied seat | R1,990 | R2,868 |
| Seat capacity | Up to 5 | Up to 10 |
| Sends | Unlimited | Unlimited |
| Signers / document | 50 | 50 |
| Templates | 25 | Unlimited |
| AI credits / month | 150 | 500 |
| Sequential signing | Included | Included |
| Bulk send | Not included | Included |
| Custom branding | Not included | Included |
| Contact sharing | Not included | Included |
| 400 DPI OCR | Not included | Included |
| Company review before send / seal | Not required | Required |
Annual plans are charged once for 12 months. Allowances belong to each account and are not pooled across seats.
For a different scale
Enterprise, for more than 10 seats.
Unlimited seats, dedicated support, custom integrations and service levels by arrangement. No self-service price or trial.
Let’s talk about your records.
sales@kududoc.co.zaTell us about your team and the documents you hold.
Opens your email appBefore you start
Questions about business document management
No. A Business seat is a work profile. Personal records stay in a personal profile. Paying for a seat does not open another person’s private records.
Yes, for the records a small team keeps and shares. Keep company records in one Library, get reminders before certificates expire, sign and seal agreements, and prepare each lender or client a copy with only what it asks for. Business holds up to 10 occupied seats; Enterprise is by arrangement.
Personal is free, with no card and no expiry date. Family is R99 a month (R948 a year), Professional R199 (R1,990) and Business R299 (R2,868), per occupied seat, with a 14-day trial. Documents you have already sent are not affected by a plan change.
The next request starts here
Start with the records
Start with the records
you already hold.
Add the registration, the bank confirmation and the next certificate date.